AFS Archives job announcement

New York, NY

4 ½ month part-time position (February- June 2011)

20 hours a week (flexible schedule from 9:00-5:00, Monday-Friday)

Position Overview:
The AFS Archives is currently seeking a part-time, temporary Archivist to minimally arrange, describe, and preserve its archival World War I collections.   The temporary Archivist will be working with collections under the scope of a grant-funded project and will report to the current Project Archivist of the AFS Archives.  The temporary Archivist will also be responsible for encoding legacy finding aids in EAD, creating MARC records, answering research requests, and other duties as assigned.


  • Master’s degree in library science or an advanced degree in a relevant field of study
  • 2-3 years of experience processing archival collections
  • Familiarity with current metadata standards and experience in the use of Encoded Archival Description (EAD) and the application of Describing Archives: A Content System (DACS) to create archival finding-aids
  • Familiarity with archival content management systems
  • Knowledge of basic preservation issues, particularly those related to fragile photographic material
  • Proficiency in Microsoft Word and Excel
  • Excellent communication, interpersonal, and prioritization skills
  • Reliable and responsible, flexible in changing situations, and have the ability to work independently
  • Ability to lift boxes of up to 40-pounds repeatedly over the course of a day.
  • Degree in or knowledge of American history preferred, particularly related to World War I or the history of the American Field Service
  • Reading knowledge of French preferred, though not required

To Apply:

Qualified applicants should send a cover letter, resume, sample finding aid, and contact information for three references to Nicole Milano at by February 1st, 2011.  Review of applications will begin immediately.

$23.00/hour at 20 hours/week.

There are no benefits associated with this position.

AFS Intercultural Programs, Inc.:
The American Field Service was founded by American-born A. Piatt Andrew, who secured an authorization from the French Army for American volunteer ambulance units to rescue wounded soldiers in battle during World War I.  Under Andrew’s leadership, AFS took part in every great battle in which French troops were engaged between 1915 and 1917, until the U.S. entered the war.  Stephen Galatti reactivated AFS during World War II, and from 1940 until 1945 AFS volunteer drivers served in France, North Africa, the Middle East, Italy, France, Germany, and India and Burma.  Today, AFS Intercultural Programs, Inc. is an international nonprofit organization that provides intercultural learning opportunities to help people develop the knowledge, skills, and understanding needed to create a more just and peaceful world.

It is the policy of AFS to provide equal employment opportunity in all employment practices without regard to race, color, religion, gender, age national origin, marital status, sexual orientation, disability, or any other unlawful basis. Our goal is to foster a diverse workforce which reflects a broad spectrum of society and maintain an organization free from unlawful discrimination towards any employee or applicant for employment. Full commitment to this policy is required to produce a work environment in which we can take pride.  For more information about AFS please visit our Web site at

Nicole Milano

About Nicole Milano

Nicole Milano is the Head Archivist at the Archives of the American Field Service and AFS Intercultural Programs in New York City.  Nicole received an M.A. in History from the University of Florida in 2009 and the Advanced Certificate in Archives from New York University in 2010.  As a student in Florida Nicole worked at the Special and Area Studies Collections at the University of Florida and the Samuel P. Harn Museum of Art, and in New York served as an Archives Assistant in the New York University Archives,  the Sylvester Manor Papers Conservation Assistant in the Barbara Goldsmith Preservation Department, and the survey project intern at the Metropolitan Museum of Art Archives.  Nicole was also the 2010 Dulles Fellow at the Seeley G. Mudd Manuscript Library at Princeton University, where she co-curated an exhibition entitled "John F. Kennedy: From Old Nassau to the New Frontier."  Her internet archive and online exhibition on the Civil War in Florida, created for a graduate course in the Archive and Public History program at NYU, were featured in her poster presentations at the 2010 spring MARAC meeting and the 2010 SAA national conference.
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